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Friday, 15 August 2008
In my previous post, Still taking notes on paper?, I went through the main disadvantages of taking notes on paper. At the end of the post I suggested note taking software as a solution to the disadvantages I highlighted. In this post I will go through the main advantages of using software to take notes.
Why Note Taking Software is better than Paper?
1. Note taking software is easy to use, specialised software with which you can write down your notes and keep them organised together.
2. There is no need to plan your notes or structure your paper before you start writing your notes. With note taking software you can easily add notes in between previously written notes without cluttering your notes.
3. Typing notes is faster than writing them down.
4. Most note taking software offers a search feature. You can then easily search through all your notes. No more looking up in drawers and archived files!
5. Keeping notes organized in a note taking software is cost effective and more compact. Reams of paper notes take a lot of space.
6. You can secure your notes with a password and encryption. If you are writing research notes or sensitive work documents, or even your personal thoughts you do not want them lying around for others to read.
7. Live references to websites and files can be included in your notes. One click and you are viewing the related material.
8. Pictures and diagrams can be included from files or directly copied from a website to make your notes more complete. Unless you have the drawing skills of Leonardo Da Vinci you would find inserting diagrams or pictures in your paper notes a challenge.
9. Note taking software allows you to use multiple formatting styles, like fonts and colors, to make your notes more clear, vivid, and organized.
10. Copies of your notes can be sent to your colleagues or friends in an instant. Hard copies can be printed out as quickly. Compare that to paper notes.
These are some of the advantages of using note taking software instead of paper.
I know a lot of people love to jot down notes and thoughts on paper, for the feel it gives. Just like reading a real paper book instead of an e-book. But when it comes to managing a lot of work and research notes efficiently nothing compares to writing down and organizing your notes in proper note taking software.
As always your comments are important. So what is your take on note taking?
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I know everyone keeps telling me to use a laptop to take notes in lectures, but I just can’t do it. There ARE a lot of disadvantages to paper notes, but for me it’s worth it because I learn from writing. And not just from putting thoughts into my own words, but from the actual physical act of writing. Besides, I can print out my lectures slides and take them to class with me, and then just fill in the spaces myself, so that makes things easier. I think it’s just a matter of personal preference, the same as which particular style of note-taking to use.